What Should I Do If A Staff Member Leaves The School

What should I do if a teacher leaves the school?

When a teacher leaves your school, you need to immediately revoke their access to TrackAble while preserving all the records they created (IEPs, behavior incidents, targets, etc.).

The Only Step Required:

Go to Admin > Users
Find the departing teacher's account
Click "Archive User"
Confirm

That's it!

What Happens After:

✅ The teacher's login access is immediately revoked
✅ Their account no longer appears in the active users list
✅ All records they created (IEPs, behavior incidents, targets, evidence) remain in TrackAble
✅ These records now display as created by "Unknown User" in the system
✅ All pupil data is preserved for compliance and safeguarding purposes

Why This Matters:

Your school needs to retain all historical records created by the departing teacher for:

Safeguarding investigations
Audit trails
Compliance requirements
Pupil support continuity

Archiving the user simply removes their login access while keeping their work intact.